Policies

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BMO Vancouver Marathon Race Policies

General Policies 

1. Age Restrictions:  Our race registration Age Policy requires that as of race day, May 4, 2014, all marathon participants must be 18 or older, all half marathon participants must be 16 or older, all 8 km participants must be 13 or older, and all 8 km Teen Challenge participants must be between 13 and 19. All Kids 1-Mile Fun Run participants must be between 6 and 12 on race day, May 3, 2014.

This policy follows international standards, has been informed by our external medical advisers, and is in place for the safety of participants. Parents/guardians must sign the Letter of Authorization for participants aged 16-19 and parents/guardians are urged to ensure that young runners have the training and pace judgement needed to complete the event comfortably and safely. Event organizers reserve the right to require proof of age.

2. Prohibited Items: The use of strollers, bicycles, inline skates, pets, and elite pacing are strictly prohibited. The right to disqualify runners who fail to comply with these regulations is at the sole and exclusive decision of the Board of Directors of the Vancouver International Marathon Society (“Society”).

3. iPods/MP3 players/headphones: For the runner’s safety, music devices are prohibited. There is no risk of disqualification for simple use, however, if a runner puts themselves or other runners at risk through an unsafe act that event officials determine was caused directly or indirectly through the use of a prohibited item, the runner may be disqualified.

4. Pacing Requirement: There will be designated check points along the course with authorized course marshals that monitor and encourage runners to stay on pace and to ensure completion within the cut off time.  A sweep vehicle will be available for pick up if necessary.

5. Course Hours: The half marathon course opens at 07:00am and closes at 11:00am on May 4, 2014. The marathon course opens at 08:30am and closes at 04:00pm on May 4, 2014. The 8 km course opens at 09:30am and closes at 11:00am on May 4, 2014. The Kids 1-Mile Fun Run course opens at 10:30am and closes at 11:30am on May 3, 2014.

6. Course Availability: The event is restricted and limited to registered participants only.

PDF Parental Letter of Authorization

PDFGoverning Law Agreement (for Non-residents of Canada)

Registration Policy

To improve your race experience and ensure our suppliers and stakeholders have enough time to meet our event requirements, changes to our registration policy have been introduced for 2014. Effective September 2013 (for the May 2014 event), race entries will be available in limited quantities within a limited time. Once a tier has sold out, or the cut-off date has been reached, registration will continue at the next tier while space lasts.

  • Tier 1 race entry fees will apply to the first 50% of all available race registrations for each event, up to January 4, January 6 2014 at 11:59pm pacific standard time, whichever comes first. 
  • Tier 2 race entry fees will apply to the next 35% of all available race registrations for each event, up to February 28, 2014 at 11:59pm pacific standard time, whichever comes first.
  • Tier 3 race entry fees will apply to the last 15% of all available race registrations for each event, up to April 30, 2014 at 11:59pm pacific standard time, whichever comes first.

The marathon is capped at 5,000 participants with a minimum age of 18 on race day. The half marathon is capped at 10,000 participants with a minimum age of 16 on race day. The 8 km and 8km Teen Challenge is capped at 2,500 participants with a minimum age of 13 on race day.

Refund Policy

ENTRY FEES ARE NON-REFUNDABLE, NON-TRANSFERABLE UNDER ANY CIRCUMSTANCES.

For Legal and Liability reasons Runners cannot offer their unused bib to any other runner. Runners are not allowed to defer their unused entry to the following year.

Deferral Policy

Participants who are unable to participate in the Marathon or Half Marathon events due to an injury and/or medical reason are eligible to receive a 50% discount on their registration* for 2015 when they volunteer on Race Day in one of our key areas. All applications must be received by April 18, 2014. No exceptions.

Participants who are unable to participate in the Marathon or Half Marathon events due to an injury and/or medical reason, and who are unable to volunteer on Race Day, can apply to receive a 20% discount on their registration for 2015. All applications must be received by May 3, 2014. No Exceptions.

*Discount will apply to Tier 1 race entry fees only

Deferral Form

Switching Races

While there is space available, you may switch your marathon entry to a half marathon/8 km entry. You may switch your half marathon entry to a 8 km entry. However, the difference will not be refunded. A $10 change fee will be applied to all changes.

You may switch from the half marathon to the marathon but you will be charged the difference. You may switch from the 8 km to the half marathon or marathon but you will be charged the difference. A $10 change fee will be applied to all changes.

NOTE: To switch race, please connect to the Participant Dashboard here if you registered via Events Online or send an email to info@vanmarathon.ca for Running Room registrations. While there is space available, you may switch your marathon/half marathon/8 km entry to a 8 km/half marathon/marathon entry at the Health, Sport & Lifestyle Expo, held at Canada Place on Thursday May 1, Friday May 2 and Saturday May 3. Please pick up your race package and proceed to the Solutions Desk to switch your registration.

Switch Race

Note: If a runner registered for a race and runs another race without officially switching events prior to race day, upon crossing the Finish Line the runner will not receive a finisher medal (and vice versa). In addition, the timing company will register the runner’s time as DNF (Did Not Finish).

Race Result Policy

VALIDATION OF RACE RESULTS POLICY

It is the responsibility of each runner (“Runner”) to properly place the chip timing device (“Chip”) appropriately.  To maintain the integrity of race results for the BMO Vancouver Marathon, race results for any particular runner may not be validated in the following circumstances:

• Where (Chip) times at specific locations, the half-way point and at the 20-mile point have not been recorded (despite both start and finish (Chip) times having been recorded);

• Where (i) a half-way point (Chip) time is not recorded, (ii) a 20-mile (Chip) time is not recorded and (iii) a (Chip) time is not recorded at multiple points on the course and (iv) there is a negative split time between the first half of the marathon and the second half of the marathon exceeding 15 minutes; or

• In such other circumstances as determined by the sole and exclusive decision of the Board of Directors of the Vancouver International Marathon Society (“Society”).

In the event a Runner’s time has not been validated in the circumstances described above, the Runner may appeal the non-validation of the runner’s time by requesting, in writing, that the Society review the validation of the runner’s time. Such review will be based on the written explanation of the runner and a review of the cameras (film and photo) commissioned by the Society during the race. All decisions by the Society as to any such appeal are final.

The Society reserves the right to forward notice of all results that have not been validated to BC Athletics, Athletics Canada, the Boston Marathon Society or such other race governing organizations as appropriate.

IMPORTANT NOTE ABOUT RESULTS: GUN TIME IS THE OFFICIAL TIME

The BMO Vancouver Marathon bases the results on GUN TIME. Gun Time is the time from the start of the race (gun) to when you cross the finish line as per IAAF, Athletics Canada, USATF, AIMS and International Awards standards.

Excerpt from the IAAF Road Race Handbook – Pg 196 RULE 240

Note: “For road races and road walking events, the official time will be the time elapsed between the start gun and the athlete reaching the finish line. However, if an athlete crosses the start line after the start gun, his time elapsed between the start and finish line can be made known to the athlete but will not be considered as official time. The order in which athletes reach the finish line will be considered as the official finish position.” 196 RULE 240

The Chip timing is provided to participants for personal interest only.

Rules of Competition

  • Participants must stay within course boundaries, as designated by officials, marshals  traffic cones, barriers, and other markings, at all times. Failure to do so may result in disqualification and ineligibility for future BMO Vancouver Marathon events.
  • Participant bib numbers must be fully visible at all times on the front of the body.
  • Participants are advised not to invite anyone not officially registered for the event to join in any part of the race. Any runners not officially registered for the event will be given one warning before the Police will be advised, and the runner will be removed from the course.
  • The Society reserves the right to disqualify any individual from the BMO Vancouver Marathon event. This disqualification may be based on, but is not limited to, all race policies; unsportsmanlike conduct; competing with an unofficial bib number; competing with an official bib number assigned to another person; transferring or attempting to transfer an official bib number, or to obtain such bib number, from another person; being paced during the race by a person not entered in the race; accepting assistance from non-race participants; crossing the finish line without having completed the entire course; and providing false information on the race entry form. Individuals disqualified from a race will be removed from the race results and may be barred from future events.

Policy on doping

In-competition drug testing is not currently administered by the Vancouver International Marathon Society. Our races are AIMS certified, but unsanctioned by the IAAF thereby not  required to conduct drug testing. A winner (first, second or third place) who becomes disqualified by a recognized governing body due to doping in the time period of our event will be disqualified from our event and the title removed. The title will then be awarded to the next qualified athlete. Disqualified winners will be requested to return or refund any prizes received.

Updated: DD, February 19, 2014